Privacy & Cookies

DATA PRIVACY NOTICE

The Parochial Church Council (PCC) of All Saints Church Brandsby

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Please read the policy carefully. By accessing or using this web site you are deemed to agree to the terms of this privacy policy, and if you do not agree with it, then you must not send us any personal information.

Please note that if you follow a link from this site to another site, this policy will no longer apply. We are not responsible for other sites’ information handling practices. Use of your information by the owner of the linked site will normally be governed by that site’s privacy policy, which we encourage you to read.

Further information about privacy and data protection issues, including the online Register of Data Controllers, can be found on the Information Commissioner’s website at https://ico.org.uk/

2. Who are we?

The PCC of All Saints Church Brandsby is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How we collect information from you on this web site

By the use of “cookies”

A cookie is a small text file which is transferred from a website and stored on your computer, tablet, or smartphone. It enables a website to “remember” who you are.

Most browsers are automatically set to accept cookies but if you are using Microsoft’s Internet Explorer, Safari, Mozilla Firefox, and most other popular browsers, you should be able to configure your browser to restrict cookies or block all cookies if you wish.

We use cookies on the Brandsby Church website to collect information about how visitors use the website, and to collect standard analytics data to enhance the performance of our website. This is important to us as we want to improve the visitor journey when you browse our website and ensure that it is as user friendly as possible.

However, our cookies do not gather any personally identifying information such as a person’s name or email address, and any information gathered by the use of cookies is compiled on an aggregate and anonymous basis.

You can disable the cookies that we attach if your browser supports this. To check and update your cookie settings, you will need to know what browser you are using (Internet Explorer, Google Chrome, Firefox, Safari or any other) and what version of it you have. You can usually find this out by opening the browser, then clicking on ‘Help’ and then ‘About’. This will give you information about the browser version you are using.

To find out how to manage cookies please refer to www.aboutcookies.org or your browsers help options for more information.

3. How do we process your personal data?

The PCC of All Saints Church Brandsby complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • To administer membership records
  • To fundraise and promote the interests of the charity;
    To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  •  To inform you of news, events, activities and services running at All Saints Church Brandsby
  •  To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
  • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data[?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the PCC of All Saints Church Brandsby holds about you;
  • The right to request that the PCC of All Saints Church Brandsby corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of All Saints Brandsby to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary Richard Oates richard.oates@aviva.com or the Parish Coordinator easingwolddeanery@gmail.com

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

March 2018